With the launch of Collaborative Notes, we’re also improving the shareable link type that is created by Collaborative Notes to help make meetings more effective and secure. The new Collaborative Notes file will now support a Specific people link (PSL) which offers more controlled access than People in your organization link (CSL). This change will automatically align the Collaborative Notes file link type with customer’s default setup. Customers who previously had Collaborative Notes disabled due to lack of PSL support can now enable and use the feature.
This message is associated with Microsoft 365 Roadmap ID 167328
[When this will happen:]
Targeted Release: We will begin rolling out early January 2024 and expect to complete rollout by late January 2024.
Standard Release: We will begin rolling out early February 2024 and expect to complete rollout by late February 2024.
[How this will affect your organization:]
If your tenant default is PSL, using Collaborative notes will now generate a PSL-type link. Existing notes in CSL will not be converted to PSL. Any new notes created will be PSL only if the scope of the tenant is PSL. If notes were created for a recurring series prior to PSL rolling out, those meetings continue to generate CSL links.
Although Collaborative Notes will generate a PSL-type link, external access and sharing aren’t supported.
| Link Type | Collaborative Notes Permissions |
|---|---|
| Current: CSL (only people in your organization link) | Anyone in the organization will have access to Collaborative Notes. |
| New: PSL (specific people link) | This option is more restrictive and impedes broad internal sharing. Limitation: If you join a meeting with over 100 attendees, users will see a button to request access to notes. |
Admins who disabled Collaborative Notes due to lack of PSL support can enable the feature via SharePoint PowerShell with:
Set-SPOTenant -IsCollabMeetingNotesFluidEnabled (boolean)
You can read more about admin controls here: Manage Loop experiences (Loop app and Loop components) in SharePoint.
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